Travelinfo

Job Description

FIXED-TERM CONTRACT

ABOUT THE JOB:
 
AB Travel has a vacancy for a Senior Finance Officer. Applications are invited from people meeting the qualifications and experience requirements set out below. The candidate will be responsible for the creditors, debtors and cash book processes in support of AB Travel.
 
CRITICAL PERFORMANCE AREAS:
 
The incumbent will be responsible to perform the following functions but not limited to;
 
Creditors:

• Adhere to processes for the creditors function by ensuring accurate allocation of transactions in compliance with the accounting principles to avoid any significant audit findings.
• Reconcile statements against invoices.
• Pay suppliers in time to avoid penalties on late payments.
• Complete credit application forms and update creditor’s database on QuickTrav system and submit to Manager for approval.
• Capture and certify invoices for correctness to enable settlement.
• Handle queries with client regarding invoices and correct tariff rates, duplication of costs and request credit notes where applicable.
• Reconcile billing (BSP) against QuickTrav to ensure that all transactions were invoiced.
• Where differences occur, correct the differences between BSP and QuickTrav (issue credit notes or invoice where applicable) to ensure balancing between BSP and QuickTrav.
• File all documentation with regard to transactions processed to ensure easy access.

Debtors:

• Adhere to processes for the debtors function by ensuring accurate processing of invoices to client in compliance with the accounting principles to avoid any significant audit findings.
• Send invoices to clients on a daily basis to ensure settlement within prescribed time frames.
• Send statements to clients on a monthly basis to ensure payments are made within prescribed time frames.
• Follow up and obtain settlement from local debtors within the prescribed time frames.
• Handle queries with regard to copies of invoices and statements required by client, credit notes to be issued if wrongly invoiced.
• Allocate receipts daily on QuickTrav and Credit card reconciliation.
• Prepare and submit recommendations for bad debt write off.

Cash Book Data Capturing Into QuickTrav:

• Capture all relevant data (deposits, EFT payments made, journal Intercompany Loan Account transactions) accurately on a monthly basis into QuickTrav, to ensure accurate financial reporting.
• Adhere to processes for the cashbook function by ensuring accurate processing of transactions in compliance with the accounting principles to avoid any significant audit findings.
• Ensure bank statements and cashbook transaction balance 100%.
• Capture and balance bank statement on QuickTrav and submit to Manager for approval.
• Capture all transactions made with company credit card on QuickTrav and reconcile on a monthly basis.
• Reconcile and replenish credit cards to ensure availability of funds.
• Check cashbook reconciliation and submit to Manager for approval.

SARS:

• Complete payment of Value Added Tax on SARS e-filing systems and submit to Manager for approval.

Audits:

• Prepare a file with all reconciliations for all accounts to assist auditors with annual audits.
• Prepare Management responses regarding audit queries.

 Compile Reports for the month:

• Perform month-end procedures on QuickTrav.
• Reconciling General ledger Accounts (Trial balance) to ensure correctness of information.
• Compile a movement report for Assistant Manager: AB Travel to be captured on FINBIS.

Required Qualifications

QUALIFICATIONS:B. Com/  B. Tech with Accounting

Location

Pretoria-Armscor HQ

General Details

EXPERIENCE:

• 3 - 4 years’ experience working in a Travel environment.
• Must be adept with computers in a windows environment and have a working knowledge of QuickTrav and Excel.
• Must have a complete understanding of bookkeeping (bank and credit card reconciliations, accounts payable, accounts receivable, report generation, journal entries, chart of account restructuring etc.).

KNOWLEDGE & FUNCTIONAL SKILLS:

• Knowledge of legislation, contract conditions and financial systems (QuickTrav, Vat).
• Knowledge of Accounts Payables/Receivables.

To apply, send your application to Vacancies@armscor.co.za - click on the "Apply Now" button
 
Short-listed candidates will be subjected to reference checking, verification of personal data and security clearance as part of the selection process.  In line with Armscor’s commitment to compliance with the Employment Equity Act, preference will be given to suitable candidates from designated groups.  People with disabilities are encouraged to apply.

The closing date for applications is 17 October 2025