Travelinfo

Job Description

To maintain excellent supplier and team relations whilst ensuring effective supplier account documentation submission, reconciliation and query resolution are undertaken for effective payment through various payment mechanisms.

Availability

Immediate

Salary

Neg

Required Qualifications

Requirements

• Minimum 3 years’ experience in a creditor’s role.  Industry specific experience and advantage. 
• Quicktrav and Papertrail experience advantageous
• Experience in reconciling accounts in Excel.
• Computer Literate, intermediate to advance MS Excel Skills required
• Good communication and organizational skill.
• Dealing with volumes comfortably
• Excellent Time management skills and deadline driven
• Office based role.
• Works well in a team.
• Good communication skills (telephonic, email, fax, interpersonal)
• Attention to detail.
• Deadline driven.
• Invoicing and processing experience and understanding would be advantageous.

Submit CV & Recent Payslip To:

• Quote job title in subject line
• laurenr@twfcpt.co.za (Click on the "Apply Now" button)

Location

Greenpoint Cape Town

General Details

General Daily Duties:

• Reconciliation of supplier accounts including Guest Houses, Hotels, Transport companies, Car hire etc monthly or as per supplier payment terms. 
• Ensure Proof of payment & remittances reaches suppliers daily before end of day.
• Build and maintain good suppliers and internal relationships.
• Quality control checks of supplier invoices processed against supplier accounts and preparation of payment request prior to payment sign off request
• Ensuring daily targets for payments are reached according to Age analysis & payment terms
• Loading of newly registered suppliers in quicktrav, and updating of existing supplier information.
• Storage of Supplier vetting forms in Papertrail on all supplier documents received
• Follow up on expired Supplier certificates and bank verified account details where required
• Assistance in financial year end audit preparation for accounts payable
• Effective and safe filing and storage of financial documents including credit applications, proof of payments and payment reconciliations
• Daily update of payments cleared and updates on outstanding credits Age analysis before 10am for management review.
• Ensure adherence to contractual obligations
• Ensure rebate agreements are adhered to with our suppliers.  This includes calculation & invoicing of procurement fees for deduction from payments.
• Ensure suppliers are informed of company internal invoice submittal processes and these updates on procedure communicated timeously
• Assistance to open voucher team where required
• Assistance to reception desk where required
• Preparation of financial documents
• Reconciliation & Compiling of Pre-payment documents for payment
• Supplier Query resolution timeously within prescribed formats/ company processes and agreed timeframes.  Weekly feedback on unresolved query items to direct report line.
• Succesful & Qualifying Candidates Will Be Contacted Only.