Job Description
- Debtors – issue invoices & credit notes. Send statements when asked. Follow up on outstanding payments.
- Creditors – once supplier invoices have been ratified by the project manager, capture on Pastel and reconcile to a monthly statement.
- Supplier Payments – load daily & monthly payments on the banking system, double check that the banking details are correct
- Liaise with bank consultant on any queries related to bank accounts
- Liaise with bank consultant with regards to new bank accounts, name change on current bank accounts, token applications and account maintenance.
- Capture & reconcile cashbooks on Pastel (Current Accounts & Credit Cards)
- Journals (General, Supplier, Customer, Year End)
- Update cashflow daily
- Print daily bank statements (Ensure sufficient funds available for daily / monthly payments)
- Download daily bank statements for conference bank accounts and send to the relevant team working on the project.
- Allocate Job Numbers – ensure correct cost code / GL allocations
- Journals (General, Supplier, Customer, Year End)
- Complete vendor applications
- Pastel (Data Entry, Maintenance, Upgrades)
- Filing (Monthly, Annually)
- Salary Claims
- Staff leave – update staff leave schedule monthly
- Record Staff Personal Details
- Update / Record Company Documents (Tax Clearance, CK Docs etc)
- Telephone Queries
- Implement All Finance Procedures
- Assist with year-end audit
- Assist project managers with budgets for conferences
- Assist project managers with invoicing clients as per contracts
- Open new event on Events Air
- Set preferences
- Sep up GL accounts in Events Air for all conferences
- Capture budget on Evens Air
- Ensure that all registration, sponsorship & exhibition types have been allocated to the correct income accounts
- Capture all payments in the cash book for all conferences
- Reconciling cash books with bank accounts
- Processing and balancing of credit cards and cash payments
- Manage Event Coordinators with following up on outstanding debtors
- Loading payments onto the banking system
- Ensuring that all supplier invoices have been ratified
- Processing of all supplier invoices and credit notes
- Reconciling supplier statements
- Assist project managers with wrapping up of conferences
- Calculate VAT payment to SARS
- Transfer profit to client
- Prepare Financial Statements to be sent with final report to client
Availability
Immediately
Salary
R20 - R30000 depending on experience.
Required Qualifications
Qualification:
Degree in Accounting/Diploma in finance and bookkeeping.
5 – 10 years' experience in Bookkeeping role - preferably within events/conferencing company.
Experience > 2 accounting software packages (Pastel Xpress & Events Air).
Demonstrated ability to manage multiple demands and meet deadlines..
Good knowledge and mastery of accounting procedures and methods.
MS Office.
Strong Excel skills - not Macros but able to build effective spreadsheets.
Strong verbal and written communication skills.
Must be detailed, highly organized and accurate.
Self-driven motivator who takes initiative on projects with a strong ability to understand and solve challenges.
Attention to detail.
Analytical ability.
Location
Gauteng
Johannesburg North
General Details
Events company in JHB North.
Application details
Jean Rymer
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